Winning Back Time: WisyPlan’s AI Revolution for Project Managers

A few months ago, over coffee with fellow project managers, we found ourselves discussing a familiar pain: juggling a flood of contracts, emails, chat threads, and schedules, often just to track down a single clause or confirm a deadline. That conversation sparked the idea for WisyPlan, an agentic AI assistant built expressly for Project and Program Management. (www.wisyplan.comyoutube presentation).

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WisyPlan App - www.wisyplan.com

WisyPlan App has been developed by Christian Pallaria in collaboration with Sydney Mudau and Project Management Institute Sydney Chapter to demonstrate how Ai Agent technology can be applied and how it can empower Project Managers. See the presentation here.


What is WisyPlan?

Imagine dropping every project document (contracts, schedules, meeting minutes, emails, Teams chats) into a secure workspace and then simply asking:

  • Can you summarise the contract, key milestones and create a quick introductory report for a new member who will be in charge of the utilities desigfn?”
  • Can you find any clause with the contract (or any other document) about survey accuracy and responsibility?”

WisyPlan replies instantly, pointing you to the exact document, chapter, and page. Under the hood, a multi-agent orchestrator parses each question, calls the right specialist agent (contracts, schedule, risk, cost), and synthesises the answer. Just as you’d tap the right team member in real life.

But it doesn’t stop at Q&A. By cross-checking Gantt charts with contractual and scope data, WisyPlan can flag emerging risks, propose mitigations, and even estimate recovery costs.

Why does this matter?

Most of a project’s knowledge sits in the big chunk of the iceberg below the waterline in unstructured data. While we can crunch timesheets and budgets, the sheer volume of documents and messages overwhelms any human PM.

Recent surveys highlight the cost of that overload:

Source & Year
Key Finding
Wellington – State of PM 2024
50 % of PMs spend one day or more per month manually collating status information.
Office Timeline User Survey 2024
Median 3.7 hrs/week (≈200 hrs/yr) go to formatting timelines & decks; 50 % spend a full day when reports are hand-built.
PMO Outlook 2023
22 % cite status-report generation/integration as their single biggest challenge.
Asana – Anatomy of Work 2025
Knowledge workers lose 60 % of their week to “work about work” (chasing updates, switching tools, admin).
McKinsey Global Survey on Middle Managers 2023
Managers devote ~18 % of their time, nearly a day a week, to pure admin.
West Monroe Study
36 % spend 3–4 hrs daily on email triage, expenses, manual data entry.

If an assistant can reclaim even half that time, we unlock:

  • Faster decisions through instant information retrieval
  • Fewer errors in contract interpretation and schedule coordination
  • Higher margins thanks to proactive risk-and-cost analysis
  • More thinking time for leadership, strategy, and client engagement which means higher profitability.

Where we are and what’s next

WisyPlan is still early-stage, but the first features already tackle the pain points above. The roadmap includes:

  1. Live chat & email monitoring with automatic task extraction
  2. Predictive schedule health scoring against historical benchmarks
  3. Portfolio-level dashboards that surface systemic risks across programs
  4. Voice interface for on-site issue logging and instant answers

Conclusions

The numbers are clear: from weekly hours lost formatting slides to entire days spent hunting for status updates, time is slipping through the cracks of modern project work. WisyPlan’s very reason for being is simple yet radical: to give project managers back their most precious resource, time. By turning every contract clause, chat thread and Gantt bar into instantly usable insight, the platform lets you trade manual grind for meaningful leadership, proactive risk-shaping and deeper client engagement.

In other words, the next time you sit down for coffee with peers, imagine the conversation shifting from “How do we keep up?” to “What can we achieve with the hours we just won back?” That’s the purpose driving WisyPlan forward.

The views and opinions expressed in this article are those of the author and do not necessarily reflect the official policy or position of my current or former employers. The framework, technologies, and methodologies discussed are based on the author’s personal insights and experiences. This article is intended for informational purposes only and does not represent my employer’s proprietary solutions or corporate strategies.

Christian Pallaria

Christian Pallaria

"Success begins with a strategy. A strategic plan is your roadmap to achieving your destination."

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